Five Tips to Achieve More Effective Meetings

Meetings are a powerful tool that are widely misunderstood.

Did you ever sit in a meeting feel the desire to yell, “Get to the point?”

Have you ever walked out of a meeting and thought to yourself, “That was a total waste of time?”

Meetings fill an increasing number of hours in the workday, and yet most employees consider them as a waste of time. According to a survey of U.S. professionals by Salary.com, meetings ranked as the number one office productivity killer.

Before we discuss Five Tips to Achieve More Effective Meetings, we first need to address mindset. Employee mindset training can transform the flow and outcomes of your meetings.

mindset: the established set of attitudes held by someone.

Teams we train to implement the W.A.I.T. mindset see significant improvements in effectiveness, efficiency, and impact of their meetings on the bottom line.

Our TOP Time Optimization Tip: W.A.I.T. a minute before you speak

Click Here To See The W.A.I.T. flow chart

If everyone considered this, meetings would be much more effective

There are ways to run effective, efficient meetings that leave your employees feeling energized and excited about their work. Here are five tips to achieve more effective meetings:

  1. Distribute and Review Agenda In Advance. Review list of attendees. Prepare an agenda template so all future meetings can be planned by filling in the blanks. You should establish ground rules, we ban technology and remind others to be mindful of using the W.A.I.T. technique. The mindset is taught, reinforced, recognized, and rewarded ingraining it into company culture.
  2. Clear Objective and desired outcome. A meeting must have a specific and defined purpose. Before you send that calendar invite, ask yourself: What do I seek to accomplish? Are you alerting people to a change in management or a shift in strategy? Are you seeking input from others on a problem facing the company? Are you looking to arrive at a decision on a particular matter? Standing meetings with vague purposes, such as “status updates,” are rarely a good use of time.
  3. Take no hostages. An engaged audience is required. But, nothing derails a meeting faster than one person talking more than his/her fair share. If you notice one person monopolizing the conversation, call him out. Say, “We appreciate your contributions, but now we need input from others before making a decision.” Be public about it. Establishing ground rules early on will create a framework for how your group functions. You can use the “Parking Lot” to manage off topic discussions.
  4. Stick to your schedule. Start on time, end on time. Create an agenda that lays out everything you plan to cover in the meeting, along with a timeline that allots a certain number of minutes to each item, and email it to people in advance. Once you’re in the meeting, put that agenda up on a screen or whiteboard for others to see. This keeps people focused.
  5. Follow up. It’s common for people to come away from the same meeting with very different interpretations of what went on. To reduce this risk, email a memo highlighting what was accomplished to all who attended within 24 hours after the meeting. Document the responsibilities given, tasks delegated, and any assigned deadlines. That way, everyone will be on the same page.

Meetings truly can be valuable and productive. Master these five elements and you can run productive and efficient meetings that move the needle forward.

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Contact us regarding W.A.I.T Mindset training for your team

coaching performance results. Who is Mike Spence?

 

W.A.I.T. Mindset Is The Top Optimization Tip To Improve Every Meeting

First I will address mindset. Employee mindset training can transform the flow and outcomes of your meetings.

mindset: the established set of attitudes held by someone.

Teams we train to implement the W.A.I.T. mindset see significant improvements in effectiveness, efficiency, and impact of their meetings on the bottom line.

Our TOP Time Optimization Tip: W.A.I.T. a minute before you speak.  If everyone considered this, meetings would be much more effective

W.A.I.T. Instead of allowing one’s mind to wander during meetings, actively engage your brain to focus on another’s point. This way we become much more mindful of ourselves and those around us. Certainly W.A.I.T. and listen to other meeting participants then speak with greater meaning. It’s a both-side-of-the-coin exercise.

To see upcoming posts, follow Coaching Performance Results LinkedIn business page

Each like, comment, and share helps me learn from you.

Contact us regarding W.A.I.T Mindset training for your team

coaching performance results. Who is Mike Spence?

4 Reasons to Optimize your LinkedIn Profile

REASONS WHY YOU SHOULD BE ON LINKEDIN AND YOU SHOULD OPTIMIZE YOUR PROFILE

  • “Linked In is not a platform to forget about it. Microsoft purchased for 26 billion dollars so they won’t let it slide away”
  • “It’s the go-to platform for professionals, particularly in B2B space.”
  • “Pay attention to your personal brand on social networks. Current or future customers might checking you out on LinkedIn and probably all networks.”
  • “It’s a great way for you to create personal leverage for yourself from a professional standpoint.”

In January 2017, LinkedIn the platform for professionals just had its biggest desktop makeover. The new design now features seven core areas, home, which is your feed, messaging, jobs, notifications, me, my network and search. Below is the new page layout.

It’s important that you leverage the content “above the fold.” The most valuable real estate on your page is your headline and opening summary statement.

EXERCISES TO HELP YOU CREATE YOUR PERSONAL BRAND:

  • Get your Elevator Pitch – what makes you interesting and different (iTunes has a new show called Return of the Apps where it’s like Shark Tank but for Apps – they call it an Escalator Pitch).
  • Elaborate in detail – Who you are, what you do, who you do it for, and what they’re going to get out of it. But keep it to 3-7 sentences.
  • Brainstorm on key words for yourself – what search terms would people use trying to find you (i.e. names, skills, products, services, or even industry jargon)?

TIPS FOR LINKEDIN PROFILE SECTIONS:

  • NAME: Use your real name, save the cool trendy fun for other platforms
  • URL: Reserve your vanity URL on LinkedIn – should be same as your real, full name if possible
  • PHOTO: Ditch the photo from college and get a professional headshot
  • HEADER IMAGE – Use an image that illustrates what you do, with something that pulls through your brand or illustrates your skills

HEADLINE:

  • Your professional headline is the line that comes up next to your name when someone searches so you can go deeper than just your job title.
  • Try to incorporate the keywords you came up with in the earlier brainstorming – take advantage of your space.
  • This is where you have to stand out with a condensed version of your elevator pitch

SUMMARY:

  • This is the place where you can take a deeper dive into who you are, what you do and who you help.
  • Start with the paragraph you created earlier in the exercises – incorporate your key words here
  • Speak to who you’re trying to connect with
  • Be sure to break this up! No one wants to read multiple long paragraphs. Use bullet points and white space so they can easily pull out the key takeaways.

EXPERIENCE:

  • Elaborate on your experience
  • Put former employers
  • Highlight achievement
  • List services
  • Personal differentiators
  • Add media like presentations or created content – visuals are great for social media (you can also put under your summary section)
  • The media can be documents, presentations, videos, photos – be sure to use pdfs rather than Word documents
  • Schooling – go deeper here into achievements, awards, etc.
  • Even if you got a degree into what you do today, that’s okay because that is part of your story and it can also be a connecting point into who you are

FEATURED SKILLS & ENDORSEMENTS

  • This is your opportunity to show your credibility and thought leadership in your space
  • You get 50 skills – use this wisely – you want to be relevant skills to what you do
  • Don’t just write “Microsoft Word” as a top skill since that won’t separate you from others
  • This is like SEO for your personal brand
  • Pay attention to the Top 10

ADDITIONAL ITEMS:

  • This area is more for freelance and contract work
  • List your publications, i.e. guest blogging gigs, or featured articles, but you don’t need to feature every single post), especially if they have gone viral or are more evergreen and relevant
  • List and Organizations & Volunteer work –

Suggestions To Make Your Profile Better:

LinkedIn isn’t forgetting its core service with its new update. The site will now offer suggestions to make your profile stand out based on what recruiters are searching for. LinkedIn will suggest what skills you should add, as well a summary created by LinkedIn based on your experience.

Contact Mike Spence for help optimizing your LinkedIn page, crafting a brand story, and growing your business using social media: